Digital Archiving

The information for an organization of interest, comes in many forms. The main part consists of many different types of documents:. Letters, invoices, reports, faxes, forms, e-mail, spreadsheets, computer output, multimedia files, web pages, etc. Moreover, this information already reached your organization through a variety of channels, and are often various locations. By digitally archiving the incoming information you keep the overview and your grip on your documents.

With the deployment of a digital archive it possible all this unstructured information in order to create organized and accessible information.

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Digital archiving, benefits:

  • Efficient document
  • Substantial savings compared to a paper archive (archive space, archive staff)
  • Cost savings for frequent copying and physically sending paper documents
  • Always the right and most recent version of a document available
  • Back faster search and retrieval of relevant information

For more info please visit our website: http://www.swiftprosys.com or you can mail us at info@swiftprosys.com

Best Wishes,
Haja Sheriff
Business Development Manager
Skype: swiftprosys

Tactical advantages of Digitization

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The key tactical benefit of digitization is to improve the efficiency of core business processes – a benefit that comes through exploiting the tactical advantages offered by digitization. Capturing documents and data at the point of origin or receipt into an organization allows for many tactical advantages including but not limited to:

  • Eliminating transcription errors
  • Implementing electronic workflow processes
  • Creating audit trails
  • Creating one source of truth for each document/item of data
  • Improving accessibility to information
  • Integrating business systems

The source of these advantages includes the following digitization initiatives, processes, and activities:

  • Document capture through scanning
  • Digital capture of information through use of eForms
  • Capture of metadata from both eForms and scanned documents to obviate the need for transcription and duplicate entry
  • Optical character recognition to obviate the need for entry of data into systems
  • Using workflow functionality to automate authorization processes and create audit trails
  • Version control
  • Eliminating security issues with emailed attachments by instead sending links to a single source of truth in a database
  • Making it easy to access all documents relevant to a business process by creating a relationship to other digitized records
  • Improving searching of documents by completing content as well as title and metadata searches

For more info please visit our website: http://www.swiftprosys.com or you can mail us at info@swiftprosys.com

Best Wishes,
Haja Sheriff
Business Development Manager
Skype: swiftprosys

 

Data Processing

Data Processing is a process of converting data into the information and it can also convert information into a data. It means Data Processing can convert any data from one format to another. By means of various sources, customers give their opinions as data. Information system takes that raw data as input to produce Information as output. Hence, conversion of raw data into useful information is accomplished through an application of data-processing.

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At Swift ProSys, our expertise lies in our capability of offering world-class data processing services. We believe in adopting a very simple yet effective approach for all your data entry projects and data processing requirements. Our experience and the latest technologies we use form a basis from where we deliver quality, outstanding turnaround time and most accurate results. While taking care of your data processing related projects, we ensure strict security measures and take all necessary actions to make sure that your important information is not leaked out. We maintain complete confidentiality and data security of all your vital information and your company.

Our Data conversion team comprises of experienced professionals having extensive experience in a wide range of data processing tasks and data entry processes. This ensures that we can deliver your project on timely basis along with cent percent precision. We are a leading data entry offshore center and offer a wide array of solutions for your data entry projects at affordable prices.

For more info please visit our website: http://www.swiftprosys.com or you can mail us at info@swiftprosys.com

Best Wishes,
Haja Sheriff
Business Development Manager
Skype: swiftprosys

WANT to TYPESET your BOOKS?

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  • Typesetting / Page Layout / Page Composition in LaTeX, QuarkXPress, InDesign, FrameMaker
  • Set up margins
  • Apply styles for chapter headings and body text and insert images in the appropriate place
  • Add tables, footnotes, references and set up first page with even-odd running heads for each chapter, page numbering, landscape sections, etc. Send back the Page Proofs as PDF files for review to our client.
  • Choosing the exact typestyle and size, column width, indents, paragraph spacing, and chapter titles that is appropriate to the book and meet the needs of our client.
  • Final size of the book, number of pages, and placement of text and illustrations.
  • Create a printable file to produce a complete book.

For more info please visit our website: http://www.swiftprosys.com or you can mail us at info@swiftprosys.com

Best Wishes,
Haja Sheriff
Business Development Manager
Skype: swiftprosys

What is EAD?

EAD stands for Encoded Archival Description, and is a non-proprietary de facto standard for the encoding of finding aids for use in a networked (online) environment.

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     Finding aids are inventories, indexes, or guides that are created by archival and manuscript repositories to provide information about specific collections. While the finding aids may vary somewhat in style, their common purpose is to provide detailed description of the content and intellectual organization of collections of archival materials.

EAD allows the standardization of collection information in finidng aids within and across repositories.

For more info please visit our website:www.swiftprosys.com or you can mail us at info@swiftprosys.com

Best Wishes,
Haja Sheriff
Business Development Manager
Skype:swiftprosys